Outside recording devices may not be used by any Party or by any other individual at any stage of the Formal Complaint Process (including meetings, interviews, or hearings).
An audio recording will be made by the Investigator of all interviews conducted. The Party or witness with whom the Investigator conducts the interview has a right to access their own audio recording or transcript of the interview. The Parties will be granted access to interview notes and/or interview transcripts of all persons interviewed (including the other party and witnesses) during the evidence review process, but this material will not be made available to witnesses.
An audio recording will be made of the hearing for the use of the Adjudicator, and in the event of an appeal, by the Appeals Committee.
The Parties have a right to access the record of the hearing, including the audio recording, prior to preparation of any appeal, assuming a prompt request is made by said Party.
Copies of all statements, evidence, audio recordings, and letters associated with the Formal Complaint Process will be maintained by the Title IX Office for at least seven (7) years in a case file, in accordance with the College’s record retention policy.
The Adjudicator’s decision letter and the Appeal Committee’s decision letter, if any, will be kept in the Respondent’s discipline file in accordance with the College’s record retention policy.