SLC Events

Requests for internal events, such as meetings, lectures, panels discussions, conferences, etc., must be reserved by the event organizer through the Event Intake Form in Virtual EMS (Event Management System). To sign up for Virtual EMS, please click here. Enter your SLC ID number (without the leading zeros) and MySLC password, then complete the form. You will receive confirmation that your account has been activated within 48 hours.

Requests received via the Event Intake Form will be reviewed, followed up on as necessary, and approved. SLC Events will know whether a selected date and time will provide an audience with few other conflicts. Once approved, continued support and coordination of the event will be provided with the organizer, pulling in appropriate campus departments as needed.

Successful events require proper timing. A time frame of four to six weeks is recommended for planning and publicizing an event. Please note that any event/room reservation planned less than four weeks in advance may not be accommodated.

All on-campus events must be sponsored by a student group, faculty or administrative staff member, or department. SLC Events cannot begin planning an event without an account number or Sarah Lawrence email address.

If your event will need equipment such as a podium, chairs, tables, trash cans, and/or registration signs, a request should be made a minimum of two weeks prior to the event.

If the College does not own or have the equipment required for an event, certain items can be rented at an additional cost. A minimum of two weeks, notice and a budget number are required for equipment rental requests.

Room openings, extra security, and additional parking requests are arranged through SLC Events. A minimum of two weeks is required for Campus Safety notifications.

 If an event requires microphones, laptops, or audio/visual recording, a request should be made a minimum of two weeks prior to the event.

Catering for events is provided by AVI Fresh, the exclusive campus caterer. AVI Fresh must be used for all on-campus events; no outside caterers are allowed. In the rare instance that AVI Fresh is unable to create the food requested, a catering waiver may be issued at AVI Fresh’s discretion. There is a pizza exemption for student events ONLY. A minimum of seven days’ notice is required for catering. Orders placed with less than seven days’ notice may not be accommodated.

CaterTrax is the system used to place catering orders on campus. You will need to create an account and use AVI Fresh’s CaterTrax website (https://sarahlawrencecatering.catertrax.com) to see menus and pricing estimates, and to place orders. You must reserve your room and receive confirmation BEFORE placing  a catering order. A budget number is also required to place a catering order. Custom catering order requests are possible, but must be placed with events@sarahlawrence.edu with a three-to-four week lead time.